Double entries for sales, sales tax (FA1 pending topics)

Double entries for sales

In previous post we discuss about books of prime entry, source documents, control accounts and other topics. In this post we will be covering remaining topics such as double entries for sales, double entry for sales tax, coding, accounting modules and other topics.

Double entries for sales tax

If a company sells products for $500 plus $100 in sales tax (for a total of $600), the sales ledger should just record the $600 minus sales tax. The following are the accounting entries for sale:

Cash or A/C receivable600
Sales tax100

If purchase tax is refundable or recoverable, the tax should be less from the purchase price. For example, if a company buys items on credit for $500 plus $100 in recoverable tax, the transaction is as follows.

Entry for recoverable tax

Purchase or input tax100
A/C payables600

Entry for unrecoverable tax

A/C payable600

Because tax is unrecoverable so it will be our expense and records full with purchase.


Coding is very important in a business because it identifies the correct item and posting in ledgers.

Types of Coding

Some of the important coding types are followings.

Sequential coding

Sequential coding, often known as serial coding, is a method of accounting that use numbers in a sequential manner. A sequential code can run along the side of the display in an accounting ledger, with one on each new line. 00, 01, 02, 03, and so on are examples of consecutive codes.

Hierarchical codes

Hierarchical codes are ones that accountants might endlessly develop upon in an organized and logical way if required. For example, in order to build a primary section in her books of accounts, an accountant would assign a number to each sector, such as “801Assets” and “802 Liabilities.” Then, if she wanted to make sub-sections, she would use a decimal, such as “801.01 Financial Assets.” Each sub-section might have as many sub-sections as the accountant desired, such as “801.00.000 Financial Assets for 2000-2001.”

Block coding

Block coding is a word used in accounting to describe the numbers that an individual might give to generic accounting terms. For example, if a block code says “3000: Fixed Assets, 4000: Stocks,” the 5,000 block is reserved for fixed assets alone. Since these code blocks are separated by 1,000 numbers, a person might create up to 1,000 semi block codes or sub-categories.

Mnemonic coding

accounting uses short form of letters that stand for a full word. For example, “ACCT” could stand for “account,” “DT” for “date” or “GTL” for “grand total.” or “NCL” where N shows “non” and “CL” shoes “current asset”.

Faceted coding

In accounting, a faceted code is a set of digits that are grouped together to indicate various headings that an accountant might utilize. Facet 1, represents the many departments within the shop; Facet 2 represents the various types of charges the store might spend; and Facet 3 includes subdivisions of Facet 2.

Batch processing: refers to the grouping of comparable transactions into batches or groups which are subsequently categorized and processed by a computer.

Control total: can be used to ensure that no errors occurred during the batch’s entry. A control total is being used to ensure that the full value of transactions entered matches that calculated earlier. It is very helpful in detecting fraud and scams.

Accounting Modules

A module is a software program that targets a specific area of accounting software for a business.
Accounting software will have a number of different components. A single-module accounting package is referred to as a stand-alone module.
It’ll almost certainly be made up of several modules. A suite is the umbrella word for a collection of modules. As a reason, an accounting program may incorporate various taxes and accounting modules:

  • Package of invoices
  • Inventories
  • Receivables ledgers or books
  • Accounts Payables
  • general ledger
  • Payroll services
  • a cash register
  • Estimating the cost of a job
Integrated accounting system

An integrated accounting system is a program that incorporates many financial accounting operations into a single APP. The necessity for distinct accounts or records for procurement, costing, and some other management accounting functions is eliminated when many individual systems or programmes are replaced.

Interlocking accounting system

Interlocking accounting is a form of financial or monetary accounting system in which a company’s expense accounts and financial accounts are kept separate. In other terms, there’s a no double entry between both the company’s cost and financial accounts in the interlocking accounting system.

Hopefully you have now clear knowledge about all the concept in this chapter. Remember that the double entries for sales and sales tax is very important. And usually examiner asked for double entries for sales ad sales tax as well.

Must read these notes as well and share with your friends

Business transaction and documentation-FA1(ACCA)

ACCA-FA1 practice questions-chapter 1

Asset and liability (Accounting Equations)

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